Going Paperless Is As Easy as 1-2-3

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Introduction to Document Management in a Paperless Office

It is not the younger generation who may have problems going paperless, but the older generation of the workforce, which embraces the pencil and paper way of doing business. Digital technologies are spinning out of control and taking society with it through the never-ending technological advancements in the digital field of doing business. Communication technology surrounding computers and multifunction office printers are built to manage the printing and storing of all documents electronically.

Like it or not, everyone must jump on the digital bandwagon for all phases for business owners and the consumers they serve. Operations Managers and Office Managers have a chance to turn their office into a paperless office. It may not be easy to convince the office staff or clients. However, paperless office settings are a must in the coming years.

There are a few necessary steps to achieve a paperless office through a document management system. If you are not onboard quite yet, know those offices everywhere are going paperless, and it is only a matter of time that your office must also go paperless. You will have no choice in this matter due to our fast-growing digital communication systems.

Why are Offices Hesitant in Going Paperless?

Many Office Managers or Operations Managers lack leadership or self-initiative to have a more efficient office by going paperless. Maybe the office managers do not know where to start on such a project or have the tools to undertake this project. We recommend that your office begins by getting rid of as much paper as possible.

Q. Why?

A.

  • Because it is environmentally-friendly

  • Increases efficiency

  • Obtain an excellent software program fitting your budget to create paper statements that enhance productivity. We can give your office manager and staff the training they need for a new software system. We train you on data backup, correct and organized storage, number of user accounts, and audits.

  • Make use of Internal Documents

  • Train employees to utilize an email system from computer terminals.

  • Embrace better teamwork by sharing and storing documents in-house among employees with our multifunction printer connecting to all computer terminals.

  • Train employees in adapting to an electronic document management system.

  • Show your co-workers all the benefits of going paperless such as, easier on the job, saving of time and effort, ease in meeting compliance issues, decrease in loss of documents, and enhances security.

  • Show how clients and consumers do embrace paperless company communications through emails.

  • Paperless offices have better control of paper documents and files by scanning them and then storing them in the cloud.

  • We have a document management program that includes automatic document backup.

The Right Scanner to Help you Go Paperless

Our multifunction printers are a massive step towards your office going paperless. With the right training, you can discover that our multifunction printer now does many tasks once assigned to employees. And stores incoming and outgoing documents electronically. Contact us today to help you with your paperless office project or for more information on our complete line of services.