Does your Office Equipment Have a Hard Drive? 

printer specs

Office equipment used to mean a huge Xerox machine in the center of your office. With technological evolution, office equipment is smaller, faster, and much more sophisticated. Along with those changes comes increased concerns about privacy and security, particularly since many new models have a hard drive that can store data.

Storage and Security

The great thing about hard drives in office equipment is that it makes communication easier and facilitates information sharing. The downside, of course, is making sure that there is no unauthorized access to your data. Plus, when it is time to upgrade your device, you must ensure that the hard drive is removed, and, preferably, destroyed. But, how can you be sure that your office equipment has a hard drive that is storing information?

Do You Have a Hard Drive?

If you are not sure whether or not your office equipment has a hard drive; the best place to start is by looking for the data or spec sheet for your particular device. Every printer or multifunction device should come with a datasheet or spec sheet. If it is missing, don’t worry, a quick Internet search will yield results. Search by brand and model number. Once you have the datasheet in hand, look for info that states hard drive or hard disk.

Memory Versus Hard Drive

Remember that memory, also known as random access memory or RAM, is different from hard drive memory. RAM is considered “temporary” memory and does not save data as a hard drive does. RAM uses and collects operating data for functionality; once a function is complete, the information is cleared. A hard drive, on the other hand, saves data until it is deleted, removed, or destroyed.

Hard drive memory is a good thing — it gives your office equipment advanced functionality. Just remember to adequately remove all of the information and data stored on it before getting rid of your device or upgrading to new equipment. Learn more.